FROM THE DESK OF LINDA FARIS

Director of Employee Management Services

The academic organization that I now lead is comprised of twenty-three human resources managers across the campus in academic units who are in the business of providing HR strategic direction and generalist service and support for their local units in the areas of:  employee relations, organizational development and effectiveness, change management, compensation and classification, staffing (recruiting/retention), training and development, policy administration and interpretation and contract administration.

Our human resources managers advocate for programs and services that enable Stanford to attract, develop and retain outstanding employee talent in the academic units.  Besides providing service and support to regular and contingent staff, our diverse population also includes faculty, principal investigators, research associates, lecturers, and in some instances, undergraduate and graduate students as well as post docs.

Emery Teranishi (Sr. Employee Relations Rep.), Patti Bowling (HR Assistant) and I are responsible for supporting these human resources managers on issues that will provide a consistent, professional and timely level of service to University administrators, managers and supervisors.  We are also a resource to University employees on work-related matters.

The final member of our group is Pamela Nagashima who serves as the Administrative Guide Editor and is responsible for managing University-wide policy updates on a quarterly basis.  As you may have heard, Pamela recently relocated to Portland, OR and has agreed to perform her role on a telecommute basis.  She is indeed working from anywhere!

The academic units represented in our organization include the following areas:

- Dean of Research Office

- Environmental Health & Safety

- Graduate School of Business

- Hoover Institute

- Office of Development

- Public Affairs

- School of Earth Sciences

- School of Education

- School of Engineering

- School of Humanities and Sciences

- School of Law

- Stanford Alumni Association

- University Libraries

- University Press

- Vice Provost for Student Affairs

- Vice Provost for Undergraduate Education

I’d like to conclude by saying that I really appreciate the warm reception I have received in taking on this new role.  The friendly support extended to me by my colleagues in the Employee & Management Services group and in Central HR has been one of the many highlights I’ve experienced over the last several months.  I look forward to working with all of you and in joining with David Jones, co-director, in developing an exciting new vision for Employee & Management Services.

TIPS & TRICKS

Checklist for Event Planning


Planning an event on campus can be tricky because there are so many things to think about and departments to involve in the planning process. With a great deal of help from Esti Hall, we’ve developed a checklist of things to think about and contacts to help you put on a successful event.

Event Planning Checklist


Robbie DeBastiani
Manager, Benefits Communications
and
Esti Hall
Administrative Associate,
Human Resources

wellnessBENEFITS BEAT

New Quit Tobacco Program begins on September 1!

Since the introduction of the Wellness Program in 2005, Benefits has continued to look for addition ways to help employees achieve their health and wellness goals. We are proud to partner with HIP to introduce the Quit Tobacco Program for faculty and staff beginning on September 1.

While HIP already offered smoking cessation programs, there was a cost for participants. Benefits wanted to be able to offer a Quit Tobacco Program to those who needed it, but didn’t have anything in place. By collaborating, HIP can continue to offer their well-established programs and the Benefits Department will assure those who need the programs receive the information and aids at no cost.

Our Quit Tobacco campaign will be kicked off with a mailing from each of our medical plans. The mailing will include a flyer from Stanford Benefits introducing the new program and information from the medical plan on their smoking cessation programs.

For those who take advantage of the Quit Tobacco Program offered by Stanford Benefits and HIP, here’s what participants will receive:

  • free educational and counseling support with a choice between one-on-one counseling, group sessions or a web-based program
  • free nicotine patches or gum

Who is eligible to participate?

  • All active employees, as long as they are eligible to participate in a Stanford medical plan. You don’t have to be enrolled in a Stanford plan, but you must be part-time or full-time employee and in a benefits-eligible position
  • Dependents are also eligible, as long as they are age 14 or older.

Program details are available on the Stanford Benefits Web site and enrollment in the HIP Quit Tobacco Program is available through the HIP Web site

Elaine Chiu
Sr. Benefits Analyst, Benefits Department

 

Medical Contribution Assistance Program (MCAP) Returns

For a second year, employees whose combined family adjusted gross income is $60,000 or less will be offered the opportunity to apply for a medical contribution subsidy. Depending on the family income level, a qualifying participant can receive up to a 100% subsidy on the cost of covering dependents in the low cost medical plan (Kaiser in 2008). Participants may choose another medical plan, they simply pay the additional cost of the plan they choose.

Last year 473 employees who applied received a contribution subsidy. Of those, 283 qualified at the 100% level.

Applications will be mailed September 10 with an October 5 due date.

A New Name and New Look
As part of a survey on the Benefits Web site we found that our logo and name confused people more than it identified the department. So, along with a redesign of the Benefits Web site, we have updated our name and look.


Out with the old In with the new


 

 

New Web Site Coming Soon …
By mid-September, you’ll be able to log onto http://benefits.stanford.edu and cruise around our new Web site. Note that the new URL is also missing the “u” after “benefits.” For those who have the old site bookmarked, they’ll be pointed to the new site automatically.

Robbie DeBastiani
Manager, Benefits Communications

 

Barbara Grahn
Human
Resources Manager

Barbara Grahn has a couple of recurring themes in her life. One is working at Stanford, the other is being a ski instructor. Since the two are pretty mutually exclusive, right now, Barbara is concentrating on Stanford.

Barbara’s history is incredibly confusing, either by chance or design, but here it goes...Barbara was born and raised in the Bay Area, and at the tender age of 19 followed her muse to the slopes of Tahoe, as have so many before and since. She found she really enjoyed teaching skiing and being a ski bum. Barbara also met her future husband on the slopes, although they didn’t get married for seven years. (I told you this was confusing). After she tired of trying to live on snow alone, Barbara went to Oregon at the age of 22 and pursued a degree in occupational therapy. Unable to find a job in her chosen profession, she soon took to the slopes again, teaching skiing to special needs clients.

Somehow, Barbara met up with her future husband again and this time married the guy. Barbara started working at Stanford in 1985 as a Community Associate in Escondido Village while her husband was getting his Ph.D in biological sciences. From that job she moved on to the Central HR group formerly known as Training and Organizational Development. She worked there from 1989 to 1999, when she left to pursue other interests.

Barbara has a very strong creative side – while she was away from Stanford she wrote two career planning books, A Fork in the Road and Just Around the Corner, for young adults and baby boomers, respectively. She is also an artist and exhibits her hand painted photographs at local galleries. Oh, I forgot, somewhere along the line, Barbara got degrees in Ornamental Horticulture (in Oregon) and Human Resources Services and a Master’s in Public Administration (College of Notre Dame). (I think she might have done that at night while skiing with her left side and writing a book with her right side).

Barbara and her husband have a 22-year-old son who gravitated to Oregon (is it a gene thing?) to attend college. He has a degree in videography and multi-media, leading to speculation that Barbara’s creativity has been passed to the next generation.

While she was away from Stanford, Barbara worked as an HR Manager for a small medical device company, Avacore Technologies, Inc, where she played a variety of roles. The company is connected to Stanford through the Office of Technology Licensing, since Stanford is a customer. Barbara left that company when it relocated to Michigan.

Barbara didn’t lose her contact with Stanford, even while she was “gone.” She did contract work for Stanford as a campus readiness specialist for the initial PeopleSoft implementation and also did a stint in the office of the Vice Provost for Student Affairs while Teofila was on maternity leave.

More traveling, getting her children’s’ book published and living in Italy for six months are all on Barbara’s agenda in the long term. For right now, though she is happy to be at Stanford, a place she loves and continues to return to again and again.

Sharys Wheeler
HRM, School of Education